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Proposal Coordinator

MediaPro is seeking a Proposal Coordinator to support our Enterprise and Mid-Market sales teams.  In this role, you will be an individual contributor, and manage responses to RFPs issued by firms ranging in size from Fortune 500 to Mid-Market.  This position works closely with our Enterprise, and Mid-Market account executives, operations professionals, and other members of our sales and marketing teams.


  • Manage a dynamic queue of proposal assignments and meet strict submittal deadlines
  • Assemble, write, edit, format, and proofread proposals with speed and accuracy
  • Assemble proposal responses to RFPs that meet specified requirements
  • Manage timelines carefully
  • Serve as a project manager for proposal opportunities, keeping the team on task to deliver a complete final document
  • Provide exceptional client service to internal stakeholders including developing rapport, being responsive, and providing high-quality deliverables
  • Manage multiple proposals/projects at a time, and prioritizes appropriately


  • Bachelor's degree or equivalent experience
  • Minimum of one year of related project management, persuasive writing, and/or proposal management experience
  • The ideal candidate will have managed multiple proposals for both Enterprise, and Mid-Market submissions
  • Self-directed professional with strong interpersonal skills
  • Strong project management capabilities
  • Client service oriented (both internal and external)
  • Exceptional written communication skills
  • Solid verbal communication skills
  • Demonstrated poise, diplomacy, and good judgment
  • Efficiency with Microsoft Office
  • Solid knowledge of Microsoft Word
  • Works well both independently as well as collaboratively to balance workloads, timelines, and responsibilities among the team
  • Strong attention to detail, including excellent proofreading and editing skills

We offer:

  • Competitive compensation plan
  • Rapid Growth opportunities based on performance
  • 401K with generous Profit Share Contribution
  • PPO Medical, Dental and Vision insurance plans
  • Paid Vacation, Sick Leave and Holidays
  • Great work life balance
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